– Starting a new business is an exciting adventure, but also full of challenges. Among the many things you have to prepare, having the right office equipment is one of the keys to making your business run smoothly.Not only that, adequate office equipment can also help you appear more professional in the eyes of your clients and business partners. So, for those of you who have just started a business, here are 10 office equipment that you must have.

10 Office Equipment

1. Computer or Laptop

In today’s digital era, having a computer or laptop is a must for every entrepreneur. This device will be your main tool in managing various aspects of your business, from recording transactions, compiling proposals, to communicating with clients or business partners.

Choose a computer or laptop that suits your business needs. If you often work outside the office, a laptop may be a more appropriate choice because of its portable nature. However, if most of your work is done in the office, a desktop computer may be a stronger choice in terms of performance.

2. Printers

Even though the world is increasingly going digital, the need to print documents still exists. Therefore, a printer is office equipment that you must have. With a printer, you can print various important documents such as contracts, proposals, financial reports, or even brochures and marketing materials.

Choose a printer that suits your needs. If you only need a printer to print plain text documents, a monochrome (black and white) printer may be sufficient. However, if you need more colorful and high-quality prints, consider purchasing a color printer.

3. Scanners

Apart from printers, scanners are also very useful office equipment. With a scanner, you can convert physical documents into digital format, making them easier to store and share. Scanners can also help you archive important documents more neatly and organized.

Choose a scanner that suits your needs. If you only need to scan plain text documents, a regular flatbed scanner may be sufficient. However, if you need a scanner to convert high-quality color images or documents, consider purchasing a scanner with a higher resolution.

4. Fax Machine

Even though email and instant messaging are growing in popularity, fax machines still remain an important communication tool in the business world. With a fax machine, you can send and receive important documents quickly and safely.

When choosing a fax machine, consider features such as sending speed, memory capacity, and the ability to print received documents. If you need mobility, you may also consider purchasing a portable fax machine.

5. Business Card Printing Tool

Business cards are an important element in building a professional image for a business. Therefore, having your own business card printer can be a very beneficial investment for budding entrepreneurs.

With a business card printer, you can print business cards according to the design and specifications you want, whenever you need them. Apart from that, you can also save costs compared to printing business cards at a printing shop.

6. Photocopier

A photocopier is office equipment that is very useful for copying important documents. With a photocopier, you can make copies of documents quickly and easily, without having to retype or scan the document.

When choosing a copier, consider the capacity and speed of the machine, as well as additional features such as the ability to reproduce color documents or scanning features. If you plan to use the copier intensively, consider buying a machine with a larger capacity and more complete features.

7. Phone and Headset

In the business world, communication is the main key. Therefore, having a good phone and headset is a must. With a phone and headset, you can make business calls more comfortably and professionally.

When choosing a phone, consider features such as the ability to make conference calls, ringtone settings, and ease of use. If you often make long calls, a headset can help you stay comfortable and productive during calls.

8. Presentation Equipment

As an entrepreneur, you will probably make frequent presentations, whether for clients, business partners, or even investors. Therefore, having good presentation equipment is a must.

The most common presentation equipment is a projector and presentation screen. With a projector, you can project your presentation material in a larger size, making it easier for the audience to see. Meanwhile, presentation screens can help you present material more clearly and professionally.

9. Other Office Equipment

Apart from the main equipment mentioned above, there are several other office equipment that are also important for novice entrepreneurs to have. Some of them are:

  • – Paper shredder to secure important documents.
  • – Paper cutter to cut paper neatly and precisely.
  • – Binding machine to bind important documents neatly.
  • – Paper punch tool to easily punch holes in paper.
  • – Paper clips and binder clips to tie documents neatly.

10. Office Software

Lastly, don’t forget the importance of having adequate office software. Some office software that novice entrepreneurs must have include:

  • – Productivity packages such as Microsoft Office or Google Workspace for processing documents, spreadsheets and presentations.
  • – Accounting software to manage business finances and bookkeeping.
  • – Project management software to help organize and track the progress of business projects.
  • – Collaboration software such as instant communication tools and cloud storage to facilitate collaboration with teams or business partners.
  • – Security software such as antivirus and firewall to protect your data and devices from cyber threats.

Make sure to choose software that suits your business needs and budget. Don’t hesitate to invest in quality software as this will go a long way in increasing the productivity and operational efficiency of your business.


Starting a new business requires a lot of preparation, including having the right office equipment. By having the 10 office equipment mentioned above, you will be better prepared to face various challenges in running your daily business.

However, remember that office equipment is only a supporting tool.  10 Office Equipment The main key to the success of your business still lies in the quality of the products or services you offer, your management skills, and your dedication in running the business.

So, equip your office with the right equipment, but don’t forget to always focus on the main goals of your business. With careful preparation and high enthusiasm, nothing is impossible to achieve in this challenging business world. Those are 10 Office Equipment that Beginner Entrepreneurs Must Have